The Pharmacy Assistant will be a member of the CARE Somaliland Emergency Team and will be based in Dhusa mareeb and will manage health and nutrition supplies. Under the general direction of the Health and Nutrition Officers, he/she will ensure the day-to-day management of health and nutrition supplies including; receive and ship medical and nutritional supplies, monitor stock levels and prepare monthly reports.
S/he will be expected to provide technical support in medical supplies to CARE and Ministry of Health staff through mentoring, technical support, staff and community capacity building initiatives in his/her together. He/she should make regular monitoring efforts and periodic visits to all health facilities and field sites on a regular basis. The Pharmacy Assistant will report functionally to the Senior Health and Nutrition Officer, Galmudug
Roles and responsibilities.
- Program management and implementation
- Receive and ship medical and nutritional supplies, commodities against approved documentation ensuring accuracy of physical count of supplies.
- Ensure store/stock is free of dust and pests and organized according to Care International standards.
- Ensure warehouse has enough pallets, ventilation and all supplies are on pallets
- Monitor stock levels and physical inventory in accordance with stock cards and count cards
- Prepare and maintain warehouse documents, accurate records of warehouse transactions to ensure immediate reporting of medical and nutritional supply movements in accordance with Care International procedures.
- Perform inspections on the quantity and quality of supplies received/shipped and handled, detect any missing or damaged items and prepare reports on a regular basis.
- Perform accurate inventory checks and share reports.
- Ensure that all medical, nutritional and WASH supplies have updated inventory cards, stock cards and documented.
- Ensure that all supplies are dispatched as soon as stock leaves the warehouse and that all waybills are kept on file.
- Prepare monthly stock balance reports for each medicine or medical item in the warehouse.
- Alert program staff one month before any shortage of medical or nutritional products
- Gather all stock request forms and file them monthly.
- Review requests and allocate them based on the requesting facility’s stock levels and past consumption
- Log all items shipped from the warehouse and file a copy of the signed packing slip
- Create an area for medications that need to be refrigerated or kept cool and ensure that the manufacturer’s storage instructions for all medications are also followed to prevent spoilage.
- Ensure that all medicines without specific storage instructions are stored in a dry and well-ventilated place at an ambient temperature of +15 and +25 C maximum Record the temperatures of the stores daily at the hottest time of the day.
- Store flammable drugs or spirits in a different area
- Any medical medication such as narcotics or controlled substances should be kept in a locked and secure place to prevent misuse or theft.
- Keep an eye on the expiry date of all medical and nutritional supplies in order to ship them before the expiry date.
- Perform routine joint supervision with the Ministry of Health to provide program support and quality control.
- Responsible for reporting on quality standards of medicines and supplies from MCHs and CARE-supported project sites.
- Perform routine spot checks of medications and medical supplies and provide feedback
- Update supplies on SIGL software and share status report on monthly basis, including near stock outs, expiration and monitoring of tracer drugs.
- Prepare reports recommending appropriate solutions for disposal of damaged products
- Capacity Building:
- Assess and identify capacity needs of CARE and MoH staff and develop training plan
- Provide on-the-job training to Ministry of Health staff.
- Perform any other task assigned by the supervisor.
Qualifications required (minimum requirements)
- Diploma in Supply Chain Management, Pharmacy or equivalent. Two years of progressive supply experience including at least one year in store or drug management.
- Experience: healthcare management, medical logistics or other related field.
- Language: Fluency in oral and written communication in English and Somali
Knowledge: Experience using computers, including word processing, Excel and other general knowledge of INGO policies, rules, regulations and procedures in area of work.
How to register
How to register:
Interested and qualified candidates are requested to submit their cover letter and CV with at least 3 professional reference checks A PDF document by email [email protected] last on Saturday July 30, 2022, Please include the reference “Pharmacy Assistant” in the subject line of your email.
Only selected candidates will be contacted.
For more information about CARE and its programs, visit www.care.org
CARE is an equal opportunity employer, promoting gender, equity and diversity.
Female candidates are strongly encouraged to apply.
Our selection process reflects our commitment to child protection